Configuring Outlook Express to check Physics Email
Note that if you are starting Outlook Express for the first time, you might be starting on step (3) of "Setting up the Account". If so, go ahead and setup the account information, then come back to "Setting up the General Options" at the top of this document.
Setting up the General Options
(1) Select Tools, then Options
(2) Under the "General" tab,
(a) click on the checkbox for "When starting, go directly
to my 'Inbox' folder".
(b) set the timer to check for new messages no lower than once
every 10 minutes
(c) click on the buttons for "Make Default"
(3) Under the "Read" tab, click the checkbox for "Mark message read
after displaying for" and set the value to 0 seconds.
(4) Under the "Send" tab, ,
(a) UNcheck the box for "Automatically put people I reply to in
my Address Book",
(b) select "Plain Text" for the Sending Format for both Mail and News
(5) Under the "Spelling" tab, click the checkbox for "Always check spelling
before sending".
(6) Under the "Security" tab, ,
(a) select the radio button for "Internet Zone",
(b) UNcheck the box for "Do not allow attachments to be saved or
opened that could potientially be a virus" (note: if you don't uncheck this, you'll
never be able to recieve attachments that people send you - apparently Microsoft
considers all attachments to be a (potiential virus").
(7) Under Maintenance, click on the checkboxes for both "Empty messages
from the 'Deleted Items' folder on exit" and "Purge deleted messages when leaving
IMAP folders".
Setting up the Account
(1) Select Tools, then Accounts
(2) Click on Add, then Mail
(3) After typing in your Name, email address (eg. userid@physics.tamu.edu), you
will be asked for the type of email server, and the address of the incoming and
outgoing server. The email server for BOTH is mail.physics.tamu.edu
-
Important: Be sure to read the short page
on the difference between POP3 and IMAP.
Both are offered here in the department. Knowing which is best for your
particular situation will help you choose which you should use.
(4) Type in your userid and password, then click Finish.
(5) Note that even though you clicked on "Finish", you're not done yet...
You need to adjust some of the Properties of the new account. Therefore, make sure the
new account is selected and click on Properties.
(6) On the General tab, change the name of the account from
"mail.physics.tamu.edu" to "Physics".
(7) On the Advanced tab, check the box for "This server requires a
secure connection (SSL)" for Incoming Mail (pop or imap). Do NOT check
the box for the Outgoing mail (SMTP).
If you are using POP3, you're done. If you are using IMAP, there are
2 more steps.
(8) On the IMAP tab, UNcheck the box for "Check for new messages in all
folders" (this option can slow down checking for new email if you have large folders).
(9) When you click on the Close button, you will be asked if you would
like to download folders from the mail server. Click Yes.
You will be given a list of any folders which may already exist on the server
in your account. They should all already be in a "shown" state. Click "Ok".
